Hands-on Rovo: Automatically turn tasks from Confluence into Jira tasks
Meetings are productive, the notes are neatly documented and still send out action items in everyday life? In this showcase, we'll show you how to bridge the gap between Confluence and Jira with Atlassian Rovo. Automatic, context-rich and without copy-paste. This is how static logs become trackable tasks.
Who doesn't know it? The meeting was productive, the minutes are created in Confluence, and the action items are neatly noted. But as soon as the tab is closed, the tasks are forgotten. They are not tracked because the manual transfer to the Jira board is too tedious or simply gets lost in the daily routine.
This is exactly where Atlassian Rovo comes in. In this showcase, we show you how you can bridge the gap between documentation and execution with a specialized Rovo agent. We transform static notes into real, trackable Jira tasks – fully automatic and with full context.
The Challenge: The “Copy-Paste” Dilemma
Action items in Confluence are excellent for documentation but often a dead end for execution. The manual transfer to Jira causes a so-called “context tax” – small time losses that add up across the entire team:
- Loss of context: The Jira task is often just a one-liner without the important background from the meeting minutes.
- Missing assignment: Assignees have to be tediously searched for and selected manually.
- Missed deadlines: Due dates are often simply forgotten when copying.
Often this “admin work” falls to project managers or Scrum Masters. This costs valuable time that would be better spent on substantive work.
The Solution: The “Action Item Scraper” Agent
We use Rovo Studio to configure a specialized agent. This acts as your intelligent assistant who understands Confluence pages and acts proactively. Instead of copying checkboxes one by one, the agent analyzes the entire page at the push of a button.
What the agent does for you:
How the magic works in the background
For the agent to work precisely, we use a clear instruction prompt in Rovo Studio. We define not only the task but also the role of the agent:
- Role: "You are a precise project coordinator who extracts action items from meeting notes."
- Job: "Identify all tasks, recognize the responsible person and the mentioned date."
- Skills: We give the agent the ability to "create Jira issues." So it can become active immediately after your confirmation.
Tip from practice: You can simply ask the agent via the Rovo chat: "Create Jira tasks from these minutes." You receive a preview, can adjust details, and generate all tickets with one click.
Conclusion: More focus, less admin
By automating this small but daily step, you ensure that no decision from a meeting is lost. You create a seamless connection between your knowledge in Confluence and your planning in Jira.
Are you ready to take your workflows to the next level with Rovo? We at Swarmit support you in optimally integrating Atlassian Rovo into your ecosystem – from strategy to the customized agent.
.webp)
